CES Tools

These self assessment tools were designed to help the Cooperative Extension Service (CES) perform reviews of their operations to include the disbursement, receipts, timesheet, and contracts and grants processes. After you’ve performed a self assessment and identified areas of potential concern, we recommend you use:

  • The best practice flowcharts
  • Document and implement a standard operating procedure based on the University’s Policies, Regulations, and Rules referenced in the header of the self assessment tools
  • Refer to the CES and Internal Audit: A “Do It Right” Partnership presentation for training opportunities which is our presentation designed to educate users about performing self assessments

Please contact us with any questions.

Process       Areas Covered Self- Assessment Tools Applicable Best Practice Flow Charts
Disbursements
  • CES Office managed checking account
  • Credit cards/purchase cards/gas cards
  • Store accounts
  • Gift Cards
  • Long Distance Phone Calls
  • Cellular Phones
  • Inventory
Disbursements Tool Best Practice Disbursement Process Flowchart (CES Checking Account)
Receipts
  • Receive
  • Deposit
  • Reconcile
Receipts Tool Best Practice Detailed Receipt Process Flowchart Multiple Employees involved in the receipting process:

One Employee involved in the receipting process:

Volunteer involved in the receipting process:

Contracts & Grants
  • Approvals
  • Expenditures
  • Effort
Contracts and Grants Tool
Timesheets
  • Recording
  • Approvals
  • Retention
Timesheets Tool
Business Practices
  • Budget and Account Management
  • Unit Approval Process
  • Recordkeeping
  • Phone Bills
  • Equipment
  • Safe
  • Store Accounts
  • Correspondence
  • Affiliate Groups
  • Computing Device & Data Security
Business Practices Tool